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5 Tips for Successful CRM Data Management

CRM data management aims to help companies, business owners, and related things optimize data use and customer relationships.

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Data management is the practice of safe, reliable, and cost-effective storage, retention, and use of data.

Data management aims to help companies, business owners, and related things optimize data use within the context of policy and regulation to make decisions and take measures that maximize the organization’s benefit.

As companies increasingly depend on intangible assets to generate value, a comprehensive data management strategy is becoming more critical than ever.

Have you already created such a strategy?


1. Why is data management critical?
2. Invest in CRM for Proper Data Management
2.1. Having a CRM has a lot of benefits:
3. Tips for Successful CRM Data Management
3.1. Create Strategy
3.2. Clean up your data
3.3. Make sure your employees see the value.
3.4. Backup your data
3.5. Take security seriously
3.6. Wrap Up

Why is data management critical?

Increasingly, data is seen as a corporate tool that can be used to make more informed business decisions, enhance marketing strategies, improve business processes, and decrease costs, all to increase sales and benefit.

But a lack of proper data management may saddle organizations with incompatible data silos, conflicting data sets, and issues with data quality that restrict their ability to run business intelligence (BI) and analytics applications—or, worse, lead to inaccurate results.

As corporations are subject to a growing array of regulatory enforcement standards, including data privacy and security laws such as GDPR, data management has also increased in importance.

Furthermore, businesses collect ever-larger data volumes and a broader range of data types, both characteristics of the big data systems that many have deployed. Such environments can become unwieldy and difficult to navigate without good data management.

Invest in CRM for Proper Data Management

Gone are the days when the only way for storing consumer data was a spreadsheet. Businesses that take data seriously can keep their customer information in a secure database, also known as a GDPR-compliant customer relationship management (CRM) tool.

These tools are designed to make it convenient and straightforward to coordinate and gather valuable information. Based on the data, they can also provide segmented consumer feedback, which is a great way to find improvement opportunities.

Having a CRM has a lot of benefits:

  • All of your data is in one place
  • You can track customer interactions
  • You have a unified view of the customer

CRM can personalize many of your data-entry fields. To get an accurate snapshot of the details you need most. It is a tool that takes account of responsible data ownership but also has other advantages, such as organizing data, scaling your business, automating daily tasks, and gaining additional data insights through analytics.

Create Strategy

Each management decision should be backed by a plan that benefits your company’s ultimate objective. You can do more harm than good by only using CRM software and not following through with the correct implementation.

Having a good picture of why you collect data in the first place will help you avoid collecting unnecessary details that can only obstruct your method and reduce your salespeople’s productivity.

Here are some excellent objectives that should help you build a robust strategy:

  • Create buyer personas
  • Analyze customer buying patterns
  • Improve the automation process
  • Train your teams on data usage
  • Create KPIs for data quality

Clean up your data

Customer information can become outdated quickly. According to one source, up to 25 percent of the average B2B marketer’s database is unreliable, impacting costs and consumer trust. Plan to clean up your files, in addition to providing a data backup plan.

What is that supposed to mean? Data such as email addresses, phone numbers, and home addresses should be validated and updated. Drop duplicates and delete your resource-wasting contacts. This kind of data cleaning increases the value of your current data.

Data cleansing helps you prevent errors and ensures that your clients have high-quality, detailed information to evaluate. As part of your quality control, think about data cleansing.

This is a big concern as it harms your customers’ trust and satisfaction, which in turn reduces your profits. This ensures that the emails, phone numbers, and customers’ addresses should be validated and updated. 

Make sure your employees see the value.

If you don’t have your team on the same page, all of your management decisions and preparations will waste.

It could be not easy, just as with any new end-user adaptation of technology. If the workers are not familiar with CRM’s advantages, they will stop entering data into it. As managers may draw up reports in the old way, this can trigger even more hardships because they do not trust the data given by sales reps.

You need to hold staff meetings to build trust in your newly introduced CRM to show all CRM benefits. The key here is to embrace the new direction and influence your line managers’ rest of the workforce.

Getting big ideas about capturing and securing consumer information doesn’t mean anything if they can’t be put into action by your team. Invest time in training and education so that the workers know how data can be treated and interpreted. In the long run, creating a data-driven culture benefits the business.

Backup your data

Even though the chances of losing data are high, 58% of SMBs are not prepared for data loss. This statistic is even more alarming when you consider that “60% of SMBs that lose their data will shut down within six months.” Data backup and a recovery plan are essential.

In case there’s a problem with your system, you should have a well-guarded backup of all your client data. If you are careful to find a secure fail-safe, you will protect your clients and your business.

When making your data backup plan, here are some questions to consider:

  • What is your budget for data backups?
  • For your business, what kind of backup plan is best?
  • Where are you going to put your backups?
  • What’s your plan for recovery?

The right backup keeps client information safe and makes the organization a trustworthy partner. Trujay backup tool can be the right choice for you! To ensure everything is functioning correctly, you will also need to test your backup system, and Trujay offers a free sample.

Take security seriously

According to one study, the average cost of a data breach is $3.86 million. It’s estimated that small and medium-sized businesses (SMBs) experience average losses of $120,000 per data breach.

It would help if you had a strategy to keep the information secure. You collect personal data about customers from their home phone numbers s and addresses specifics about their company financials. It helps to create consumer confidence and can save the company from a major headache down the road.

Wrap Up

Big data in virtually every industry has implications for companies. Managing all that information is also becoming more and more critical. It continues to evolve more and more essential for real-time decision-making, keeping organizations competitive and customers involved.

So, don’t wait and invest in a CRM system to make your data organized and in one place.

Ivan Karp

Ivan Karp

Managing Director at Trujay, Europe

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